The UK Space Life and Biomedical Sciences Association
(UK Space LABS)

The Information We Collect

UK Space LABS is committed to protecting your privacy and personal information. This privacy policy outlines how we collect, use, and protect any information you provide when using our website, services and goods, including delivery and third party referrals.

We may collect the following types of information to provide services and goods:

• Contact information including names
• Information about lifestyle, interests or personal history (e.g., professional research focus, institutional affiliations)
• We do not collect or process sensitive personal data unless explicitly provided with consent and we do not collect any special category data including health data

We may collect the following types of information for service updates and marketing purposes:

• Contact information including names
• Records of consent, where appropriate
• We will not use data collected for any other purposes without updating this policy, informing members, enabling them to opt out or regain consent where necessary

Where We Get Personal Information From?

Directly from you.

How We Use Your Information

The information we collect is used to:

• Facilitate collaboration opportunities within the space life sciences community
• Share relevant research updates, events, and educational opportunities
• Improve our website content and user experience
• Maintain contact with members and stakeholders
• Organize conferences, workshops, and networking events

For How Long We Keep Your Information?

We will retain data for as long as UK Space Life and Biomedical Sciences Association continues to operate in its current form and the member remains active, or until they request deletion. If you wish to have your information deleted, please email us on: ukspacelabsengagement@gmail.com .

Data Protection and Security

We implement appropriate security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Your information is stored securely and access is limited to authorized personnel only.

Information Sharing

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except as outlined in this privacy policy. We may share information with trusted partners who assist us in operating our website or conducting our activities, provided they agree to maintain confidentiality. Data processors GitHub This data processor does the following activities for us: they host our website. Some data may be stored or processed outside the UK with GitHub. Where this occurs, we ensure appropriate safeguards are in place, in line with UK GDPR. GitHub has a compliant privacy statement available here.

Lawful Bases and Data Protection Rights

Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website. Which lawful basis we rely on may affect your data protection rights which are in brief set out below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:

• Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. You can learn more about this right here.
• Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. You can learn more about this right here.
• Your right to erasure - You have the right to ask us to delete your personal information. You can read more about this right here.
• Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. You can learn more about this right here.
• Your right to object to processing - You have the right to object to the processing of your personal data. You can read more about this right here.
• Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. You can learn more about this right here.
• Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. You can learn more about this right here.

If you make a request, we must respond to you without undue delay and in any event within one month. To make a data protection rights request, please contact us using the contact details at the bottom of this privacy notice.

Lawful bases for the collection and use of your data

Our lawful bases for collecting or using personal information to provide services and goods, including delivery and third party referrals are: 1. Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 2. Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

• We collect this personal information to enable the creation of a database, which will allow our membership to develop beneficial collaborations within this specific community. The benefits outweigh the risks as the data we collect i.e., name, email and research interests are already available within the public domain (i.e., within University or other institutional public webpages).
• Additionally, the database that will be formed will enable members to access information far easier than what they would ordinarily be able to do. We see no risk or negative impact on anyone involved as this data will not be shared beyond the membership.

Our lawful bases for collecting or using personal information for service updates or marketing purposes are: 1. Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply, except the right to object. To be clear, you do have the right to withdraw your consent at any time. 2. Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:

• We collect this personal information to enable the dissemination of a regular newsletter, containing information and opportunities relevant for this specific community. The benefits outweigh the risks as the data we collect i.e., name, email and research interests are already available within the public domain (i.e., within University or other institutional public webpages).
• We see no risk or negative impact on anyone involved as a) recipients of the newsletter is not exposed to the personal details of any other recipient and b) this data is managed by a GDPR-compliant mailing system (Mailchimp).

Cookies and Website Analytics

Our website may use cookies to enhance user experience and collect anonymous usage statistics. You can control cookie settings through your browser preferences.

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

Contact Us

If you have any questions about this privacy policy or how we handle your personal information, please contact us at:

Email: ukspacelabsengagement@gmail.com

How to Raise a Concern?

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice. If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO. The ICO’s address: